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VOLUNTEERING

The Clear Brook Band program could not function without the involvement of parents. For as long as we’ve been a band we have been blessed to have a dedicated parent base full of the most amazing people. If you have any questions about specific ways you can help the band, please reach out to any parent or the directors. This is the parent’s band as much as the kid’s.

Signing up as a volunteer does not mean you are committed to being at every contest and game. These committees will work with your schedule and are flexible. Each of these committees has several people signed up, which helps in making sure everything is taken care of by someone.

How to Volunteer

Prior to volunteering, you must be a registered volunteer with the district.

Volunteer Position Descriptions

Here are just a few of the areas you can volunteer.

Band Aides

  • This is one of the most important volunteer jobs. Band Aides are needed at the school before and after football games/contests to assist the band directors and students with loading and unloading the equipment truck.  Band Aides also travel with the band to football games/contests where they help move the props and percussion equipment on and off the field for the performance. Signing up to volunteer as a Band Aide does not mean you have to be available for every contest and game. An email is sent outlining the volunteer needs each week.

Prop Construction

  • Each of our marching shows have a variety of props that are built to compliment the theme of the show based upon the director’s specifications.  The work for the marching show props happens over the summer around the time that the students start Summer Band and can extend into the marching season.  The props are made with a variety of materials and require people to not only design, cut and build them but also paint and decorate.  Our winter activities, Winter Drumline and Winter Guard also use props for their shows.  The prop construction team also works with the directors to create props as needed.

Chaperones

  • Chaperones ride the buses to football games, stay for the game, and then ride the bus home with the band. On contest days, they ride buses to the marching contest, stay with the band all day helping out where needed, and then ride the buses home.  You do not have to chaperone every football game and contest.  There are usually enough chaperones so that the schedule is flexible. If you are interested in being a chaperone, there is a requirement that you attend a short training session.  Chaperone training meetings will be held at the school in late August and early September. You only need to attend one training meeting. You must be a booster club member to chaperone.

Fall Dinner

  • The Fall Dinner is for band students, band families, the directors, techs and anyone else that made our marching season a success.  It's a great time to relax with other families following a hectic marching season. Volunteers are needed to decorate the commons, donate desserts, help with setting up tables and then clean up.

Fundraising

  • Help is always needed to work on our various fundraisers.  Money raised is used to reduce our band fees and help the Band Directors purchase things that the district is not able to fund.  There are several fundraisers during the year so you can volunteer to help with all of them or just one. Some potential fundraisers this year will be:

    • Food Fair

    • Restaurant Nights

    • Mattress Sale

    • Concessions

    • Fall Dinner

    • Memory Book

    • Fan Cloth

    • Holiday Market

    • Garage Sale

    • Auto Test Drive

    • Corporate Sponsorships

    • Family Social / March-a-thon

    • Raffle

    • TCGC Contest

Game Drinks

  • After each performance, the students get a choice of a bottle of cold water or Gatorade.  Game drink volunteers load the ice chests with drinks and ice at the school before departing for football games and contests, load the ice chests on the truck, and then set them up for the students after they perform.  Volunteers are also needed to hand out drinks to the students as they are coming off the field from a performance.

Uniform Fittings

  • The students will be fitted for their marching uniforms beginning the first week of August. This task takes about 1 week. We work at the school while the students are at summer band camp. This committee works as a group to find the right size jacket, bibbers (pants), gauntlets and shakos for each student. NO sewing is required on our new uniforms. The bibbers and jackets have snap hems. If you have younger kids at home, they are welcome to tag along with you. If they are old enough and want to help, we can put them to work. Or you can bring along books, portable DVD players or portable gaming systems and they can find a spot in the room where we are fitting to hang out.

  • Once marching season ends, we fit the students for their concert attire. For boys, this is a tuxedo jacket and pants. For girls, a top and long skirt. We do hand hem the boys pants and girls skirts so we need help with that task in addition to fitting.

Uniform Check-in

  • The Brook Band uniforms stay at the school so students must check them out before each football game and contest and return them at the end of the event. Each band student will be assigned a specific uniform that they will use all season. Check-in volunteers are needed at the end of the event to help make sure the students hang the uniforms on the hangers properly so they don't wrinkle and no pieces are missing. This process goes very quickly when we have plenty of volunteers.

  • No experience needed and on-the-job training is provided. You do not have to commit to helping for every game and contest. An email is sent each week asking for volunteers.

Performance Plumes

  • To keep the plumes from being damaged, they are stored separately from the shakos (hats).  When the band warms up right before a performance, they leave their shakos on the ground and volunteers walk around placing a plume in each one.  Plumes are collected and stored again after the performance.  Volunteers should not miss the band's performance by volunteering for this job.  We take care of the plumes and then head back into the stands to watch the performance before returning to collect and store the plumes.

Promotional Items

  • Our promotional items or “Spirit Wear” includes Brook Band branded shirts we sell to families, window decals, show shirts (a t-shirt specifically designed for the current year's marching show and is available to both students and families), and other items.  Volunteers are needed to help the Promotions chair sort/fulfill orders and distribute orders when they are ready.  Volunteers are usually needed to help distribute at the school after a practice or before a football game.

Food Fair

  • During certain dates during the year the school allows Booster Clubs to come to the school during Quest Hour (lunch) and sell food.  The Food Fair Coordinator will choose which type of food we will be selling (usually fast food) and place an order for a bulk amount of food.  Volunteers are needed the day of the sale to help setup, ice down drinks, collect money, hand out food and when the sale is over clean up and count money made.  This is a fun and fast-paced hour of working with the entire student body of the school.

Scholarship Committee

  • The scholarship committee meets twice in the spring semester. Eligible seniors submit their applications, which includes an essay.  Committee members read and score the essays and then meet to discuss how to allocate the scholarship funds to the winners.  All applications are anonymous so you won't know whose application you are reading.  Due to conflict of interest, senior parents are restricted from serving on this committee.

Hair Brigade

  • Depending on the theme of the show, the directors will have the Color Guard and pit (non-marching percussion) girls have a consistent hairstyle.  Volunteers are needed to help style the hair based on the directors specifications.  This can include various types of braiding or up-dos.

Uniform Fittings

  • The students will be fitted for their marching uniforms beginning the first week of August.  This task takes about 1 week.  We work at the school while the students are at summer band camp. This committee works as a group to find the right size of each of the marching band uniform parts for each student.  NO sewing is required on our marching uniforms.  Once marching season ends, we fit the students for their concert attire.  For boys, this is a tuxedo jacket and pants.  For girls, a dress.  We hem the pants and dresses, so we need help with that task in addition to fitting.

Travel Meals

  • Part of the fee you paid to the booster club includes lunch and/or dinner at marching contests.   Volunteers are needed to help setup, ice down drinks, hand out food and clean up.

Equipment Truck Drivers

  • The booster club has two vehicles that need to get to each performance.  The semi-truck is used to transport all percussion equipment, props, and larger instruments (like the Sousaphones).  We also have a trailer that is pulled behind a pickup truck.  This trailer holds overflow items from the semi-truck.  For the semi-truck, drivers are volunteers who either already have a commercial drivers license (CDL) or the booster club has helped them earn one.  For the trailer drivers are a volunteer who can attach and pull the trailer with their truck.

Uniform Check-In

  • The Brook Band uniforms stay at the school so students must check them out before each performance and turn them in when they return to the school.  Each band student will be assigned a specific uniform that they will use all season. Volunteers are needed at the school after students return and unload the equipment truck to ensure the students hang the uniforms and that all uniforms have been checked in and accounted for.

Uniform Washing

  • As you can imagine, the uniforms get very smelly after the students have worn them a few times. Several times each marching season, volunteers take home marching uniforms, wash them and hang to dry.​​